Why you should implement a HRIS!
Feb 28, 2025Sick of admin? Wasting time with paperwork? Falling behind on compliance?
The good news is technology continues to evolve and provide solutions to our problems! Introducing Human Resources Information System (HRIS). To put it shortly, HRIS is a software that assists companies to manage and automate core HR processes. Essentially, it does the boring stuff for you and gives you time back!
So what does a HRIS actually do...? Let's break it down
Key features & benefits:
- Centralised Employee Data
- Store employee information (name, address, salary, contract, emergency contacts) in one system for easy access and security.
- Key documents
- Manage company policies, procedures and important documents in a centralised location.
- Goodbye to paper files
- Eliminate a large portion of physical paperwork, reduce clutter and paper waste.
- Automated Reporting
- Generate reports and spreadsheets automatically, saving time on manual work.
- Save time
- Automate routine HR tasks, such as recruitment and onboarding. A HRIS can automate candidate filtering, interview scheduling and reference checks, streamlining the hiring process.
- Cost
- Reduce the need for as many administrative staff, lowering overall labour costs.
- Performance & Development
- Track employee performance and coordinate learning and development activities easily.
- Compliance
- Store certifications and training records, with reminders for updates to maintain compliance.
- Continuous improvement
- HRIS platforms suggest features and improvements to enhance HR processes over time.
Considerations for implementation:
1. It's important to remember HRIS doesn't replace the need for people in HR roles. Given HR is a people centered role, this requires a human approach, especially when managing sensitive matters.
2. Adopting a HRIS may take time. Patience and transparency is key, to give employees time to adjust to the new system.
We recommend providing support and training around using the platform, to ensure people feel confident in how to use the platform. Often, employees are more open to change when they are able to see the benefits it can have for their role and the organisation as a whole. Keep this in mind!
3. Cost is another key consideration. Often initial costs are high, however return on investment is significant over time.
Here's a few HRIS platforms for you to consider!
- Monday.com - CLICK HERE
- Employment Hero - CLICK HERE to contact us for more info
- Pandadoc - CLICK HERE
If you have any questions or curious about implementing a HRIS please feel free to reach out to the team at Employii via [email protected]. We are more than happy to help!
Author: Jess Roughsedge (HR Consultant)
